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Link manager: Space Content Manager for Confluence

What you can do with link manager

Space level

Select pages to:

  • Display URL → Display inline

  • Display inline → Display URL

Display URL shows the full URL, example: https://www.atlassian.com/.

Display inline, shows the meta title of the link, example: https://www.atlassian.com/.

Page level

Bulk changes:

  • Display URL → Display inline

  • Display inline → Display URL

How to use link manager (space level)

About selecting pages to search

  • only searches pages in the space you are in

    • to search in a different space open Space Content Manager in that space

  • you must have permission to at least view the page

  • when search by child pages

    • only parent pages with children show as search options

Open the app Space level

Select the tab ‘Link manager’.

Frame 8.png

Default view

link manager menu.png
  • only administrators can see the ‘App settings’ and ‘More actions’ buttons

Select pages

The default page selection is the entire space. The other options:

  • select child pages (with or without parent)

  • choose pages one by one

  • click Preview

link manager space results.png

Expand to see each URL

  • deselect URLs you do not want to edit

  • to ignore an entire page deselect the page

link manager space expand results.png

With one click all selected links can be set to change to ‘display URL’ or ‘display inline’.

link manager change all.png

Change individual links to ‘display URL’ or ‘display inline’

The current link format is the default and is always indicated.

Link manager change link display.png

Edit the URL

Click on the edit button for the URL you want to update.

link manager edit url button.png

When finished editing click the check icon.

link manager edit url.png

You cannot save an invalid URL.

link manager invalid url.png

Finalize changes

After all edits have been made click the ‘Submit’ button in the bottom right.

submit button.png

Confirmation

The (tick) icon shows next to URLs that have been updated. Those with no status have not changed.

link manager confirmation.png

How to use link manager (page level)

Open the app on any page under More actions.

open content manager page level.png

Editing links on the page level is almost identical to doing so at the space level, see above for full details.

link mangaer page level 1.png
  • only administrators can see the ‘App settings’ and ‘More actions’ buttons

More actions (space admins only): bulk replace URLs

Two options to access this feature.

Click the ‘More actions’ button at the bottom of the opened app.

more actions button.png

Or go to Space Settings.

link manager select space setting.png
link manager settings integrations.png

Enter the terms to find and replace and click the button Find.

You can change a complete URL or only a part of a URL. In the example below, it is to change the French (fr) version of a site to the Canadian (ca) version.

Preview changes.

link manager space settings urls.png

Option to bulk change or choose per URL to change from display URL to display inline (or the reverse).

Frame 14.png

Unselect URL occurrences that you want to ignore. Per link or all at once.

Frame 15.png

If you choose Display URL, manually edit the URL by clicking the pencil icon.

Frame 13.png
Frame 12.png

When you are happy with all the edits click the Replace button at the bottom.

Replace button.png

Confirmation

The (tick) icon between the page title and link means it has successfully updated.

Frame 16.png

Formatting tips: URLs, emails, phone numbers

URLs

  • each URL must start with 'http://' or 'https://'.

Emails

Confluence supports advanced mailto: link formatting to prepopulate an email when the link is clicked. The email is normally created in the desktop client as it is the default on most computers.

Multiple emails

When a user clicks on the link it prepopulates the To field with multiple emails.

CC and/or BCC

To add CC and BCC to your email, use the cc or bcc parameter.

Subject line

Include a prepopulated subject line.

Body text

Include a prepopulated body text.

Combine parameters

Phone numbers

The ‘tel:’ format is not fully supported.

Within same country, Confluence native

‘tel:’ links can only have numbers. Therefore, a number only works for callers from within the same country and if the number is written in the URL exactly as if dialing within the country. Example in North America ‘tel:2025557777'.

The 'tel:+' for international calling does not work natively in Confluence.

International calling, need an app

The only way to use 'tel:+' is to get an HTML macro app from the Atlassian Marketplace so that you can use HTML on the page. Here is an example as to what you could add inside such a macro to make the phone number usable for users in any country:

<a href="tel:+441234567890“>Call us</a>

Atlassian does not have short term plans to fully support the tel: standard (see closed feature request).

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