How to use Label Manager by Easy Apps
Overview
All users can add or delete labels:
Only system administrators can also merge or rename labels:
Where to access the app once installed
In the left side menu of every Confluence page you can access Label Manager.
Add and delete labels (all users)
Choose pages
Start by selecting the pages where you want to edit labels.
Pages I select is the default
Choose one or multiple pages by searching the page name:
Selecting child pages is the other option
Choose one or more parent pages to make changes to all the related child pages:
Note: it includes the parent page.
How to add labels
Adding labels is the default:
Search to find an existing label and/or create a new label by typing the name of the new label and clicking enter/return:
A new label is never created until it has been added to at least one page and Submit is clicked.
How to delete labels
Start typing or select from the drop-down the label you want to delete. You have the option to delete multiple labels as the same time:
Preview changes
Click preview:
An example of a result:
Note: to understand what each color means see section what label colors mean on this page.
Run
When you are happy with the preview click:
A confirmation of the results follows:
Merge or rename (system admins)
Only system administrators can access to merge and rename which is under space settings.
Option 1 click More Actions:
Option 2: Space settings → Integrations → Label Manager
This is what you will see:
How to merge labels
Merge is the default choose. You must select at least two ‘Labels to merge’. Then select one ‘Merge label to’:
To create a new label to ‘Rename labels to’ type in the name of the new label, then click enter/return:
How to rename a label
Choose the second option ‘Rename label’. Then choose a ‘Label to rename’ from the drop-down. To rename to an existing label a label in the drop-down under ‘Rename label to’:
To create a new label to ‘Rename labels to’ type in the name of the new label, then click enter/return:
How to delete labels
Choose the third option ‘Delete label’:
You can choose one label or multiple labels to delete at once.
Preview changes
Click preview:
The overview pages tells you how many pages will be impacted by the change:
If you want exclude some pages, check ‘Enable page selection’ below the preview button to see a list of all pages that will change and a list of all the labels on the page.
Unselect pages (optional)
You have the option to unselect pages from being changed:
Note: to understand what each color means see section what label colors mean on this page.
Run
Click ‘Run’ when ready to make the change:
A confirmation of the results follows:
What label colors mean
The color of each label tells you what will happen if you click “Run” and choose to make the changes:
Grey = no change
Green = will be added
Red = will be deleted
Yellow = will be changed if merge or rename
Required step for all 1st time users
Each user needs to Allow access. This only needs to be done once.
Atlassian has committed to removing this requirement for all users. It would only require a system system administrator to do it once.
After access has been granted Label Manager by Easy Apps opens and can be used according to the permissions the user has been given my the system administrator under App settings.
Installing the app
First, the system administrator needs to install the app.
Install via the web
Go to the Atlassian Marketplace listing for Label Manager by Easy Apps.
Install within Confluence
Top menu Apps → Find new apps.
Search for “label manager by easy apps”.
Click on Label Manager by Easy Apps.
Click on “try it free” to start the evaluation. Note: it’s always free for up to 10 users.
After the app has been successfully installed, a flag is displayed that the app has been added.
