Find and replace: Space Content Manager for Confluence
What you can do with find and replace
find and replace text
find and delete text
convert to UPPER or lower case
replace all or part of URL (admin only)
Supports
large instances (thousands of pages)
most special characters like &, %, $, #
languages not using the Latin alphabet
Japanese, Chinese, Arabic, Greek, Hindi and more
How to find and replace
Step 1: access find and replace
Once in Space Content Manager select the tab Find and replace:
Step 2: select pages to search
Option 1: entire space
This is the default and searches all pages in the space you are in.
Option 2: choose child pages
Search only child pages with an option to include the parent pages. Only pages with child pages will appear in the search as you type.
Option 3: select pages
Select specific pages to search.
You can only search pages:
in the space where you accessed Space Content Manager
you can see and have access to
for Child pages only those which have child pages
Step 3: what to replace
Title and body is the default. Option to restrict search to only title or only body.
Step 4: replace or change case
Most of the time the default Replace is desired. But there are also options to convert to upper case or lower case.
Step 5: find and replace
Find
Use as many terms as you wish.
Tip: use match case if possible to restrict the results.
Replace
Replace text is case sensitive.
Delete
To delete terms, enter them in the Find field. Then leave the Replace field blank. Terms to be deleted displays in the preview with a strikethrough.
Changing URLs
Ask a space admin if you need to change a URL. Only those with space admin access can use the change URLs feature (under space settings). See section below.
If you use the main find and replace to update a URL, and not space settings, it will only change the text of the URL. It does not change the underlying URL itself.
Example: if change ‘adidas’ to ‘nike’ the hyperlink displays as http://www.nike.com, but when a user clicks on it they are still directed to http://www.adidas.com.
Step 6: preview and confirm
Click the Find button to preview the changes.
The Find button will change to a spinning icon as the app searches the pages. If your space has a large number of pages please be patient.
Preview
The proposed change is highlighted in yellow. Deselect pages you do not want to change.
If the Replace field is left blank the terms are deleted. They are displayed with a strikethrough.
Click replace
When happy with the preview click Replace.
Confirmation
icon in front of the page title means it has successfully changed.
Find and replace URLs (space admins only)
Only those with space administrator access can use find and replace URLs.
What it does
Change URLs, both the display text and the underlying URL.
Note: if use the main part of the app it does not change the underlying URL, only the display text.
How to access more actions
Option 1: within the app
Click the ‘More actions’ button
Only those with space administrator access see this button.
Option 2: via Confluence administration
Go to space settings.
Under Integrations select Space Content Manager.
How to find and replace URLs
Enter what you want to change
Enter the terms to find and replace and click the button Find.
You can change a complete URL or only a part of a URL. In the example below, it is to change the French (fr) version of a site to the Canadian (ca) version.
Preview
Bulk change or choose per URL what action to take. By default no bulk action is selected.
Optional. Unselect URL occurrences that you want to ignore.
Optional. If you choose Display URL, manually edit the URL by clicking the pencil icon.
When you are happy with what you see click Replace.
Confirmation
The icon between the page title and link means it has successfully changed.
