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Find and replace: Space Content Manager for Confluence

What you can do with find and replace

Across a space or per page

  • find text

  • replace text

  • delete text

  • convert to UPPER or lower case

Space administrators only

  • replace part or all of a URL

How to find and replace (space level)

find and replace overview space content manager.png

Select pages to search

Option 1: entire space

step 2.png

This is the default and searches all pages in the space you are in.

Option 2: choose child pages

Search only child pages with an option to include the parent pages. Only pages with child pages will appear in the search as you type.

Option 3: select pages

Select specific pages to search.

About selecting pages to search

  • only searches pages in the space you are in

    • to search in a different space open Space Content Manager in that space

  • you must have permission to at least view the page

  • child pages

    • only parent pages that have children can be searched

Choose what to replace

Title and body is the default. Option to restrict search to only title or only body.

Replace or change case

Most of the time the default Replace is desired. But there are also options to convert to upper case or lower case.

Find

find.png

Use as many terms as you wish.

Supports:

  • most special characters like &, %, $, #

  • languages not using the Latin alphabet

    • Japanese, Chinese, Arabic, Greek, Hindi and more

Tip: use match case if possible to restrict the results.

Replace

replace.png

Replace text is case sensitive.

Delete

To delete terms, enter them in the Find field. Then leave the Replace field blank. Terms to be deleted displays in the preview with a strikethrough.

URL editing not supported

Find and replace only changes the text of the URL. It does not change the underlying URL itself. This limitation also applies to the text of emails and phone numbers.

Solution

Edit URLs under ‘Link manager’ tab. Or if you are a space administrator go to Space Setting to edit URLs in bulk (learn more below).

Preview

Click the Find button to preview the changes.

Find button.png

The Find button will change to a spinning icon as the app searches the pages. If your space has a large number of pages please be patient.

The proposed change is highlighted in yellow. Deselect pages you do not want to change.

result to replace.png

If the Replace field is left blank the terms are deleted. They are displayed with a strikethrough.

result to delete.png

Confirm

When happy with the preview click Replace.

replace button.png

(tick) icon in front of the page title means it has successfully changed.

confirmation find and replace.png

How to find and replace (page level)

Open the app on any page under More actions.

open content manager page level.png

Find and replacing on the page level is similar to the space level, see above for full details.

page level find and replace.png
  • only administrators can see the ‘App settings’ and ‘More actions’ buttons

Find

find.png

Use as many terms as you wish.

Supports:

  • most special characters like &, %, $, #

  • languages not using the Latin alphabet

    • Japanese, Chinese, Arabic, Greek, Hindi and more

Tip: use match case if possible to restrict the results.

Replace

replace.png

Replace text is case sensitive.

Delete

To delete terms, enter them in the Find field. Then leave the Replace field blank. Terms to be deleted displays in the preview with a strikethrough.

Replace or change case

Most of the time the default Replace is desired. But there are also options to convert to upper case or lower case.

Preview

Click the Find button to preview the changes.

Find button.png

The Find button will change to a spinning icon as the app searches the pages. If your space has a large number of pages please be patient.

The proposed changes are highlighted in yellow. Deselect want you do not want to change.

page level find and replace preview.png

If the Replace field is left blank the terms are deleted. They are displayed with a strikethrough.

Confirm

When happy with the preview click Replace.

replace button.png
confirmation find and replace indiviudal page.png

Click on the blue hyperlinked text to reload the page or click reload in your browser.

More actions (space admins only): find and replace URLs

Two options to access this feature.

Click the ‘More actions’ button at the bottom.

more actions button.png

Or go to Space Settings.

open Space Content Manager.png

Under Integrations select Space Content Manager.

space settings integrations.png
space setting find and replace space content manager.png

Enter what you want to change

Enter the terms to find and replace and click the button Find.

You can change a complete URL or only a part of a URL. In the example below, it is to change the French (fr) version of a site to the Canadian (ca) version.

Frame 11.png

Preview

Bulk change or choose per URL what action to take. By default no bulk action is selected.

Frame 14.png

Optional. Unselect URL occurrences that you want to ignore.

Frame 15.png

Optional. If you choose Display URL, manually edit the URL by clicking the pencil icon.

Frame 13.png
Frame 12.png

When you are happy with what you see click Replace.

Replace button.png

Confirmation

The (tick) icon between the page title and link means it has successfully changed.

Frame 16.png

Technical notes

Supports

  • large instances (thousands of pages)

  • most special characters like &, %, $, #

  • languages not using the Latin alphabet

    • Japanese, Chinese, Arabic, Greek, Hindi and more

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