How to find and replace across a space

What you can do

• find and replace text

• find and delete text

• convert to UPPER or lower case

Supports

• large instances (thousands of pages)

• most special characters like &, %, $, #

• languages not using the Latin alphabet

  • Japanese, Chinese, Arabic, Greek, Hindi and more

How to find and replace

Step 1: select pages to search

Option 1: entire space

This is the default and searches all pages in the space you are in.

Option 2: choose child pages

Search only child pages with an option to include the parent pages. Only pages with child pages will appear in the search as you type.

Option 3: select pages

Select specific pages to search.

About selecting pages to search

• only searches pages in the space you are in

  • to search in a different space open Space Content Manager in that space

• you must have permission to at least view the page

• child pages

  • only parent pages that have children can be searched

Step 2: what to replace

Title and body is the default. Option to restrict search to only title or only body.

Step 3: replace or change case

Most of the time the default Replace is desired. But there are also options to convert to upper case or lower case.

Step 4: find and replace

Find

Use as many terms as you wish.

Supports:

• most special characters like &, %, $, #

• languages not using the Latin alphabet

  • Japanese, Chinese, Arabic, Greek, Hindi and more

Tip: use match case if possible to restrict the results.

Replace

Replace text is case sensitive.

Delete

To delete terms, enter them in the Find field. Then leave the Replace field blank. Terms to be deleted displays in the preview with a strikethrough.

Changing URLs

It only changes the text of the URL. It does not change the underlying URL itself.

Example: if change ‘adidas’ to ‘nike’ the hyperlink displays as http://www.nike.com , but when a user clicks on it they are still directed to http://www.adidas.com .

Step 5: preview and confirm

Click the Find button to preview the changes.

The Find button will change to a spinning icon as the app searches the pages. If your space has a large number of pages please be patient.

Preview

The proposed change is highlighted in yellow. Deselect pages you do not want to change.

If the Replace field is left blank the terms are deleted. They are displayed with a strikethrough.

Click replace

When happy with the preview click Replace.

Confirmation

icon in front of the page title means it has successfully changed.