How to find and replace across spaces
What you can do
Across multiple spaces, a single space or on a single page:
find text
replace text
delete text
convert to UPPER or lower case
Space administrators only
replace part or all of a URL
How to find and replace
The best way to open the app is under Apps. It allows you to select multiple spaces and it is accessible from anywhere in Confluence.
Optionally to use the app only for the current space open it in under ‘Space apps’.
Select pages to search
Option 1: entire space
This is the default and searches all pages in the space you are in.
Option 2: choose child pages
Search only child pages with an option to include the parent pages. Only pages with child pages will appear in the search as you type.
Option 3: select pages
Select specific pages to search.
About selecting pages to search
only searches pages in the space you are in
to search in a different space open Space Content Manager in that space
you must have permission to at least view the page
child pages
only parent pages that have children can be searched
Choose what to replace
Title and body is the default. Option to restrict search to only title or only body.
Replace or change case
Most of the time the default Replace is desired. But there are also options to convert to upper case or lower case.
Find
Use as many terms as you wish.
Supports:
most special characters like &, %, $, #
languages not using the Latin alphabet
Japanese, Chinese, Arabic, Greek, Hindi and more
Tip: use match case if possible to restrict the results.
Replace
Replace text is case sensitive.
Delete
To delete terms, enter them in the Find field. Then leave the Replace field blank. Terms to be deleted displays in the preview with a strikethrough.
URL editing not supported
Find and Replace by Easy Apps only changes the text of the URL. It does not change the underlying URL itself. This limitation also applies to the text of emails and phone numbers.
Solution
Download our app Space Content Manager. Edit URLs under ‘Link manager’ tab. The app includes all the features of Find and Replace by Easy Apps.
Preview
Click the Find button to preview the changes.
The Find button will change to a spinning icon as the app searches the pages. If your space has a large number of pages please be patient.
The proposed change is highlighted in yellow. Deselect pages you do not want to change.
If the Replace field is left blank the terms are deleted. They are displayed with a strikethrough.
Confirm
When happy with the preview click Replace.
icon in front of the page title means it has successfully changed.
Find and replace URLs (space admins only)
Two options to access this feature.
Click the ‘More actions’ button at the bottom.
Or go to Space Settings.
Replace part or all of a URL.
Start by searching for the part of the URL you want to change. Then enter want you want to replace it with. The preview will highlight the change in yellow.
To delete a term leave replace blank. Te preview will show the term to be deleted with a strikethrough.
Technical notes
Supports
large instances (thousands of pages)
most special characters like &, %, $, #
languages not using the Latin alphabet
Japanese, Chinese, Arabic, Greek, Hindi and more