Space Content Manager
Space Content Manager
Breadcrumbs

Label manager

What you can do with label manger in Space Content Manager

All users can:

  • add labels or delete labels

System and space administrators can also:

  • merge, rename or replace labels

label manager space content manager.png

Pages I select

The default is to select individual pages:

pages select default label manager.png

Choose one or multiple pages by searching the page name:

select pages to change typing label manager.png

Child pages

The other option is selecting child pages.

Note that it includes the parent page:

pages select label manager.png

Choose one or more parent pages to make changes to all the related child pages:

select parent page typing label manager.png

About selecting pages to search

  • only searches pages in the space you are in

    • to search in a different space open Space Content Manager in that space

  • you must have permission to at least view the page

  • child pages

    • only parent pages that have children can be searched

Add labels

Adding labels is the default:

what to do add label manager.png

Search to find an existing label and/or create a new label by typing the name of the new label and clicking enter/return:

label to change typing label manager.png

A new label is not created until it has been added to at least one page and Submit is clicked.

Delete labels

what to do delete label manager.png

Start typing or select from the drop-down the label you want to delete. You have the option to delete multiple labels as the same time:

Screenshot 2023-09-20 at 18.33.14.png

Preview and save

Click preview:

preview button.png

An example of a result:

Screenshot 2023-09-20 at 19.46.32.png

To understand what each highlight color means see the section below what label colors mean.

When you are happy with the preview click:

A confirmation of the results follows:

Screenshot 2023-09-21 at 09.37.55.png

Merge or rename (admins only)

Only system and space administrators see the button More actions.

Option 1: click More actions

label manager more actions space content manager.png

Option 2: Space settings → Integrations → Space Content Manager → Label manager

How to merge labels

Merge is the default choose. You must select at least two ‘Labels to merge’. Then select one ‘Merge label to’:

Screenshot 2023-09-22 at 10.10.43.png

To create a new label to ‘Rename labels to’ type in the name of the new label, then click enter/return:

Screenshot 2023-09-22 at 10.48.49.png

How to rename a label

Choose the second option ‘Rename label’. Then choose a ‘Label to rename’ from the drop-down. To rename to an existing label a label in the drop-down under ‘Rename label to’:

Screenshot 2023-09-22 at 10.51.24.png

To create a new label to ‘Rename labels to’ type in the name of the new label, then click enter/return:

Screenshot 2023-09-22 at 10.51.37.png

How to delete labels

Choose the third option ‘Delete label’:

Screenshot 2023-09-22 at 11.04.01.png

You can choose one label or multiple labels to delete at once.

Preview and finalize

Click preview:

preview button.png

The overview pages tells you how many pages will be impacted by the change:

Screenshot 2023-09-22 at 10.13.25.png

To exclude pages, check ‘Enable page selection’ below the preview button. It opens a more detailed preview:

check Enable page selection.png

You have the option to unselect pages from being changed:

Screenshot 2023-09-22 at 10.14.58.png

To understand what each highlight color means see the section below what label colors mean.

Run

Click ‘Run’ when ready to make the change:

Run button.png

A confirmation of the results follows:

confirmation label manager by Easy Apps.png

What label colors mean

The color of each label tells you what will happen if you click “Run” and choose to make the changes:

Grey = no change

grey highlight.png

Green = will be added

green highlight.png

Red = will be deleted

Group 9007.png

Yellow = will be changed if merge or rename

yellow highlight.png

A user is responsible for organizing Confluence content and wants to ensure that all pages related to a specific initiative are easily discoverable. All relevant pages include a unique keyword 'Q4-Review' in the title.

Instead of manually searching for each page and adding labels one by one, the user uses the ‘Search by page titles’ feature and enters ‘Q4-Review’.

What to do

  1. enter common title text in the 'Search by page titles' field

  2. click preview to display all pages with that text in the title of the page

  3. select pages to exclude

  4. apply a label (such as ‘quarterly-review’) to all selected pages