Why do Confluence space administrators and users use Space Content Manager?
Use cases include
Product name changed
We changed a product name that appears on many pages, but we don't know which ones. I search all spaces for the term. We keep the old name in some places, so I use the preview to deselect them before replacing.
Tool: Find and replace
Close a project
As a project manager, I check if any pages are still in progress at the end of a project and why. Often, the status wasn't updated or the page became obsolete. I search project pages and bulk update statuses.
Tool: Status manager
Merge similar labels
We use labels to link related pages, but now have 'development', 'dev', and 'develop'. I use the label manager to find and merge labels with the same meaning.
Tool: Label manager
Orphaned pages
When someone leaves, we ensure current project pages get a new owner. Old pages stay unchanged. We use preview to uncheck pages we don't want to change, then assign active pages to the new owner.
Automation could change all pages to a new owner, but we prefer Space Content Manager for flexibility.
Tool: Overview (select pages → bulk edit)
Remove smartlinks
Technical docs require URLs to show the full address, but Confluence turns pasted URLs into smartlinks. Contributors often forget to revert them. As an editor, I search all links and convert smartlinks to display the URL.
Tool: Link manager
Spelling convention
Our documentation has inconsistent term spelling. For example, ‘SAFe’ is often written as ‘SAFE’. After searching ‘SAFE’ with match case, I convert them to uppercase.
Tool: Page title prefix/suffix
Domain changed
One product got a separate website for SEO. Only the root domain changed; page names stayed the same. We update old website links across documentation using find and replace URLs.
Tool: find and replace URL (admin feature)