How to access
On any page in the left side menu scroll down and under ‘Space apps’ select Attachment Manager.
Permissions
The functionality of the Attachment Manager respects and adheres to the Confluence space permissions. What you can view, modify, or manage is determined by your assigned permissions within the space.
If you have questions about your access, please contact your Confluence administrator.
Select pages to search
Entire space
This is the default and searches all pages in the space you are in.
Choose child pages
Search only child pages with an option to include the parent pages. Only pages with child pages will appear in the search as you type.
Select pages
Select one or more pages to search.
About selecting pages to search
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only searches pages in the space you are in
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to search in a different space open Attachment Manager in that space
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you must have permission to at least view the page
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child pages
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only parent pages that have children can be searched
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Bulk download, delete, move
Select the attachments you want to make a bulk change to then select the bulk action download, delete or move.
Downloading happens immediately.
Delete and move come with a preview.
Then a popup appears to confirm that it worked.
Filters
All attachments are shown by default. Then you have multiple filter options to narrow results.
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combine filters
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select multiple file types, creators and/or labels
Limit to in use
When you select ‘in use’ it means that you only show results for attachments that can be viewed on a page, meaning they are visible to viewers.
This means a version of the attachment is shown on a page, which is why you see all versions of the attachment in the results. To limit the results to only the version of the attachment that is visible to viewers of a page use the filter ‘current version’.
This filter exists because in Confluence you can have attachments that are saved but not visible when view a page.
Limit to unused
When you select ‘not visible’ you only see attachments are not shown on any page in the space.
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older versions of an image (when replace an image the older version is stored)
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orphaned images (have been removed from the page but that does not delete them, they are still stored in Confluence)
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images saved in Confluence (example use an app that stores images in folder but they do not appear on any pages)
Limit to current version
An attachment can have multiple versions in Confluence. If you replace the same attachment with a newer version (same filename) the older version is not deleted, it is still stored.
Confluence does not automatically delete an attachment when it is removed from a page. Use Attachment Manager to delete attachments.
Use case
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want to ensure only downloading the latest version for a marketing campaign
Limit to old versions
When select the filter 'old versions' the results only show older versions of attachments.
Older versions of an attachment only exist if the attachment was replaced by an attachment with the same filename. It means that the attachment has multiple saves versions, these attachments many or many not show on a page.
If you try to add an attachment with the same filename as an existing attachment that shows on the page you get this warning message.
See technical notes page for more details.
Statistics
See the following analytics about Confluence attachments in a space.
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size
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number of attachments
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size per file type
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creators
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size per month
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new per month