Technical notes: Label Manager

Actions according to permissions

Adding or deleting labels is limited to the pages the user has permission to edit.

Space administrators can also bulk remove labels across an entire space.

Child pages search

When using ‘Child pages’ to search only parent pages with children show up as page select options.

Label related pages by title keyword

Users can enter any text string (a common naming pattern or keyword) in the "Search by page titles" field. After clicking preview the app finds and displays all pages with that string in the title.

This solves the problem of having to manually search for and update each page individually when you want to make changes across a set of related pages.

Use case

A user is responsible for organizing Confluence content and wants to ensure that all pages related to a specific initiative are discoverable together. All relevant pages include a unique keyword (e.g. Q4-Review) in their titles. Instead of manually searching for each page and adding a label one by one, the user uses the "Search by page titles" feature.

By entering "Q4-Review" in the search field, the user gets a list of pages with that keyword in the title. The user can then select these pages and apply a label (such as "quarterly-review") to all of them at once.

This bulk labeling makes it easier for team members to find, filter and report on related content. Streamlining collaboration helps to improve company wide knowledge management.

Label colors in preview

The color of each label in the preview tells a user what, if any, change occurs if click 'Submit'.

Grey = no change

Green = will be added

Red = will be deleted

Yellow = will be changed if merge or rename

When a new label is created

A new label is not created until it has been added to at least one page. This only happen after Submit is clicked. If a user adds a label in preview, then leaves the app without clicking Submit the new label is not created.